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How to log on at GRC: GRC OneDrive

This guide explains how to access your student email, Canvas classes, Microsoft Office, campus computers, and online tools for your education.

Before You Begin...OneDrive

What is OneDrive?

Your Green River College student OneDrive is part of the programs available on your GRC email -- you can use this service to save files online and access them from anywhere you can sign in to your Green River student webmail. (It is similar to Google Drive or Dropbox, if you have used those services.)

Starting Summer 2019, the Green River OneDrive is replacing the college's older student H Drive-- unlike the student H Drive, you can sign in to OneDrive wherever you are to access your files!

Logging into OneDrive

To log into your OneDrive, you will need:
  • Your Green River College email address
  • Your Green River College email password*
    • *If this is your FIRST TIME logging into your GRC email, open a web browser and log into your email there first to set up your personal password.

Need help logging in to your email for the first time or forgot your email or password?

Managing Files in OneDrive

  1. If you are working in another computer program or downloading a file from Canvas, save the file to a location on the local computer you can find easily again. Remember where you saved it.

    • Suggested Locations: Desktop OR Documents folder. 
    • Important Note: You still need to follow the rest of the steps on this page to save your file in your student OneDrive. If you stop at this step while on a campus computer (only save the file to the local drive), your file will be gone the next time you log on!
  2. Open a web browser and go to the "Quick Links" menu on the Green River Website (Upper-right corner of the page)​

(click on image to enlarge)
Image of - the Quick Links menu, showing the  Student Email menu options

 

  1. Select "Student Email" and log on to your Green River Student Email.
  2. Click on the Apps menu (the icon looks like 9 dots arranged in a square in the upper-left corner of the page).

(click on image to enlarge)
image of the Microsoft Office Online Apps menu icon

  1. Click on OneDrive. (You can also access the web version of Microsoft Word and other Microsoft Office programs from this menu.)

(click on image to enlarge)
image of OneDrive selection from Apps menu

  1. Select "Files" from the OneDrive menu to the left (it may be selected automatically). Choose "Upload" to add the file you want to save.

(Click on image to enlarge)
image of OneDrive Upload option

  1. Choose "File" to upload documents to your OneDrive. The "Folder" option allows you to upload a folder location and all the files inside of it at once if you wish.

(click on image to enlarge)

image of Upload options in OneDrive, file or folder

  1. Locate the file you saved to the local computer, select it, and click the "Open" button.

(click on image to enlarge)image of "Locate the previously saved file on the computer and select "open"

  1. Your file is now saved to your OneDrive! You will see it in your files list and be able to open it from anywhere you can log into your student email.

(click on the image to enlarge)
The uploaded files is now saved in your OneDrive.

  1. Open a web browser and go to the "Quick Links" menu on the Green River Website. (Upper-right corner of the page.)

(click on image to enlarge)
Quick Links > Student Email menu options

  1. Select "Student Email" and log on to your Green River Student Email.
  2. Click on the Apps menu (the icon looks like 9 dots arranged in a square in the upper-left corner of the page).

(click on image to enlarge)
Microsoft Office Online Apps menu icon

  1. Click on OneDrive. (You can also access the web version of Microsoft Word and other Microsoft Office programs from this menu.)

(click on image to enlarge)
OneDrive selection from Apps menu

  1. Select the file you want to open. If you double-click on the file name, it will open in the appropriate browser version of the program (e.g. Microsoft Word files will open in the Microsoft Word web browser tool).

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Opening a file on OneDrive

  1. If you click one time to select the file, you will see a list of possible actions you can take in the top menu bar. You can also see these options by clicking on the 3 vertical dots that appear to the right of the file name
  2. If you select "Open" you will see options to open the file in the browser directly, or in an "App" which opens the file in the installed version of that Office program.

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File options in OneDrive

  • Which option should you choose?
    1. The Browser option gives you the ability to edit the document directly in the web browser you have open, and automatically saves any changes you make. The browser editing tool does not have as many options as the installed version of the same program.
    2. The App version opens the file in the program installed on the local computer and includes the full program features. If you choose this option, the file will not automatically save -- you need to remember to save your file manually.
  1. Open a web browser and go to the "Quick Links" menu on the Green River Website. (Upper-right corner of the page.)

(click on image to enlarge)
Quick Links > Student Email menu options

  1. Select "Student Email" and log on to your Green River Student Email.
  2. Click on the Apps menu (the icon looks like 9 dots arranged in a square in the upper-left corner of the page).

(click on image to enlarge)
Microsoft Office Online Apps menu icon

  1. Click on OneDrive. (You can also access the web version of Microsoft Word and other Microsoft Office programs from this menu.)

(click on image to enlarge)
OneDrive selection from Apps menu

5. On your OneDrive, SharePoint Server 2019, or SharePoint in Microsoft 365 website, select the files or folders you want to download.

  • To download individual or multiple files, select each item by clicking the circle check box that appears. (You can also select several files at once by selecting one file, scrolling down the list, then holding down the Shift key while left-clicking the last item you want to select.):

(click on image to enlarge)

Selecting files in OneDrive

  • To select all files in a folder, click the circle to the left of the header row, or press CTRL + A on your keyboard.
  • To select a folder, rather than just its contents, you may need to go up or back a level to select the whole folder.

6. In the top navigation, select Download (You can also right-click the file, photo, or folder, and select Download):

(click on image to enlarge)

OneDrive download button

  • The Download button will only appear when files or folders are selected.
  • The Download button may sometimes disappear if you refresh the web page while looking at a folder. To work around this, you can go up one level in the folder directory and come back, or close that tab in your browser and navigate to the folder again.

7. If your browser prompts you, choose Save or Save As and browse to the location where you want to save the download. Some browsers just start saving right away to a Downloads folder on your computer. Often, you will see your file in a pop-up bar or box at the top or bottom of your window with the option to open the file. Once open, you can save your file to a preferred location:

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Browser locations of downloaded files from One Drive

  • If you select multiple files or folders and then select Download, your browser will start downloading a .zip file containing all the files and folders you selected.
  • If you're in a folder and you select Download without selecting any files or folders, your browser will begin downloading all contents of the folder.
  1. Open a web browser and go to the "Quick Links" menu on the Green River Website. (Upper-right corner of the page.)

(click on image to enlarge)
Quick Links > Student Email menu options

  1. Select "Student Email" and log on to your Green River Student Email.
  2. Click on the Apps menu (the icon looks like 9 dots arranged in a square in the upper-left corner of the page).

(click on image to enlarge)
Microsoft Office Online Apps menu icon

  1. Click on OneDrive. (You can also access the web version of Microsoft Word and other Microsoft Office programs from this menu.)

(click on image to enlarge)
OneDrive selection from Apps menu

5. Click the "share arrow" to the right of the file you want to share

(click on image to enlarge)

image showing the share arrow to the right of a file on OneDrive

 

 

6. To reveal sharing options, click "people you specify can view"

image showing "people you specify can view" sharing option for OneDrive files

 

7. Choose the type of sharing access you will allow other people and click "apply"

  • If you want others to view your file, but NOT edit or make changes to your file, make sure you choose "People in Green River College" with the link" and do NOT check the "allow editing" box

shows OneDrive sharing options

 

8. Click "copy link"

show the "copy link" feature in OneDrive

 

9. A shareable link is generated for you.  First, click "copy."  Then provide that copied link to others so that they can access your file

shows how to copy a shareable link in OneDrive