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GRC OneDrive

What OneDrive is and How to Log On

Store your files in the cloud and access them anywhere!

Your Green River College student OneDrive is part of the programs available on your GRC email -- you can use this service to save files online and access them from anywhere you can sign in to your Green River student webmail. (It is similar to Google Drive or Dropbox, if you have used those services.)

To log into your OneDrive, you will need:

  • Your Green River College email address
  • Your Green River College email password*
    • *If this is your FIRST TIME logging into your GRC email, open a web browser and log into your email there first to set up your personal password.

Need help logging in to your email for the first time or forgot your email or password?

Example of student files saved to the OneDrive location in the cloud (click image to enlarge) (click image to enlarge)

Save Files to Your One Drive

 

  1. If you are working in another computer program or downloading a file from Canvas, save the file to a location on the local computer you can find easily again. Remember where you saved it.

    • Suggested Locations: Desktop OR Documents folder.
    • Important Note: You still need to follow the rest of the steps on this page to save your file in your student OneDrive. If you stop at this step while on a campus computer (only save the file to the local drive), your file will be gone the next time you log on!

  2. Open a web browser and go to the "Quick Links" menu on the Green River Website (Upper-right corner of the page).

Image of the Quick Links menu, showing the Student Email menu options (click image to enlarge)
(click image to enlarge)

  1. Select Student Email and log on to your Green River Student Email.
  2. Click on the Apps menu (the icon looks like 9 dots arranged in a square in the upper-left corner of the page).

Image of the Microsoft Office Online Apps menu icon  (click image to enlarge)(click image to enlarge)

  1. Click on OneDrive. (You can also access the web version of Microsoft Word and other Microsoft Office programs from this menu.)

Image of OneDrive selection from Apps menu  (click image to enlarge)(click image to enlarge)

  1. Select Files from the OneDrive menu to the left (it may be selected automatically). Choose Upload to add the file you want to save.

Image of OneDrive Upload option  (click image to enlarge)(click image to enlarge)

  1. Choose File to upload documents to your OneDrive. The Folder option allows you to upload a folder location and all the files inside of it at once if you wish.

Image of Upload options in OneDrive, file or folder  (click image to enlarge)(click image to enlarge)

  1. Locate the file you saved to the local computer, select it, and click the Open button.

Image of locating the previously saved file on the computer and selecting open  (click image to enlarge)(click image to enlarge)

  1. Your file is now saved to your OneDrive! You will see it in your files list and be able to open it from anywhere you can log into your student email.

Example of file in One Drive (click image to enlarge)(click image to enlarge)

 

Open Files in your OneDrive

Save Files to Your One Drive

  1. Open a web browser and go to the “Quick Links” menu on the Green River Website (upper-right corner).
Quick Links › Student Email menu options
Quick Links › Student Email menu options (click on image to enlarge) Quick Links › Student Email menu options (click on image to enlarge)
  1. Select Student Email and log on to your Green River Student Email.
  2. Click on the Apps menu (nine-dot grid icon, upper-left).
Microsoft Office Online Apps menu icon
Microsoft Office Online Apps menu icon (click on image to enlarge) Microsoft Office Online Apps menu icon (click on image to enlarge)
  1. Click on OneDrive (you can also access Word and other apps from here).
OneDrive selection from Apps menu
OneDrive selection from Apps menu (click on image to enlarge) OneDrive selection from Apps menu (click on image to enlarge)
  1. Select the file you want to open. Double‑click to open it in the browser version.
Opening a file on OneDrive
Opening a file on OneDrive (click on image to enlarge) Opening a file on OneDrive (click on image to enlarge)
  1. If selected once, view top menu or three-dot options to choose “Open” in browser or app.
  2. If you choose "App," file opens in installed Office—remember to save manually.
File options in OneDrive
File options in OneDrive (click on image to enlarge) File options in OneDrive (click on image to enlarge)
  • Which option should you choose?
    1. Browser – edit directly in the browser; auto-saves but has fewer features.
    2. App – opens in the installed Office application; manual saving required but full features.

Download Files from your OneDrive

Save Files to Your One Drive

  1. Open a web browser and go to the “Quick Links” menu on the Green River Website (upper-right corner).
Quick Links › Student Email menu options
Quick Links › Student Email menu options (click on image to enlarge) Quick Links › Student Email menu options (click on image to enlarge)
  1. Select Student Email and log on to your Green River Student Email.
  2. Click on the Apps menu (nine-dot grid icon, upper-left).
Microsoft Office Online Apps menu icon
Microsoft Office Online Apps menu icon (click on image to enlarge) Microsoft Office Online Apps menu icon (click on image to enlarge)
  1. Click on OneDrive (you can also access Word and other Office apps from this menu).
OneDrive selection from Apps menu
OneDrive selection from Apps menu (click on image to enlarge) OneDrive selection from Apps menu (click on image to enlarge)
  1. Select the files or folders you want to download:
    • To download individual files, click the circle check box beside each file.
    • For multiple files, select one, then hold Shift and click your last item.
    • To download an entire folder, select the header checkbox or press Ctrl + A.
Selecting files in OneDrive
Selecting files in OneDrive (click on image to enlarge) Selecting files in OneDrive (click on image to enlarge)
  1. In the top navigation, click Download, or right-click a selection and choose Download.
OneDrive download button
OneDrive download button (click on image to enlarge) OneDrive download button (click on image to enlarge)
  1. If prompted, choose Save or Save As and select a folder. Downloads may go to your browser’s default Downloads folder; then you can move the file.
  • If multiple items are selected, your browser may download a .zip file.
  • If no item is selected, “Download” will save all content in the current folder.

Share Files from your OneDrive

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Save Files to Your One Drive

  1. Open a browser and go to the “Quick Links” menu on the Green River Website (upper-right corner).
Quick Links › Student Email menu options
Quick Links › Student Email menu options (click on image to enlarge) Quick Links › Student Email menu options (click on image to enlarge)
  1. Select Student Email and log on to your Green River Student Email.
  2. Click on the Apps menu (nine-dot grid icon, upper-left).
Microsoft Office Online Apps menu icon
Microsoft Office Online Apps menu icon (click on image to enlarge) Microsoft Office Online Apps menu icon (click on image to enlarge)
  1. Click on OneDrive (you can also access Word and other Office apps from here).
OneDrive selection from Apps menu
OneDrive selection from Apps menu (click on image to enlarge) OneDrive selection from Apps menu (click on image to enlarge)
  1. Click the “share arrow” to the right of the file you want to share.
Share arrow next to a file on OneDrive
Share arrow next to a file on OneDrive (click on image to enlarge) Share arrow next to a file on OneDrive (click on image to enlarge)
  1. Click “people you specify can view” to reveal sharing options.
'People you specify can view' sharing option on OneDrive
'People you specify can view' sharing option on OneDrive (click on image to enlarge) 'People you specify can view' sharing option on OneDrive (click on image to enlarge)
  1. Choose sharing access (view-only for GRC users recommended) and click “Apply.”
OneDrive sharing options window
OneDrive sharing options window (click on image to enlarge) OneDrive sharing options window (click on image to enlarge)
  1. Click “Copy link.”
OneDrive 'Copy link' button in sharing window
OneDrive 'Copy link' button in sharing window (click on image to enlarge) OneDrive 'Copy link' button in sharing window (click on image to enlarge)
  1. A shareable link is generated—click “Copy” and share it with others.
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