eLearning Faculty Website

Adding Individuals to Courses

If you would like to add someone to a course, you can feel free to email eLearning@greenriver.edu with your request.  We will need the following:

• The individual's name;
• The individual's GRC email address (personal email addresses will not work) or ctcLink ID number;
• The Class Number (the four-to-five digit number that defines a course section) of the course they should be added to and the quarter it occurred in.
• What role you would like the individual to have in the course.
• In the case of a Tuition exemption, mention of this and instructor approval.

It is always best of the request comes from the instructor of record of the course.

Canvas has implemented a method to do limited time enrollments; if you want someone to only have access for a limited time, please let us know and a start and end date for their access to your course.

Roles

The role you would like them to have is very important, as it defines what they can do in your course.  If you do not provide a role for us to add them to your course as, we will default to best judgement with the lowest possible access based upon their status at the college: staff and faculty are added as TAs to differentiate them from the instructor of record; students are added as students. 

Here are the standard roles we assign to individuals and what they can do:

• Teacher: Full permission to edit the course, change the course published status, view and edit grades, create student groups, and everything else needed for a course. IBEST instructors will be added with this role by default.
• TA: Similar to Teacher, but some features are locked down:
  • TAs cannot create or change student groups;
  • cannot view course data analytics; can grade assignments but cannot change final grades;
  • cannot view some student details;
  • can publish assignments but not the whole course; can import into and export from a course. 
  • This is the default and recommended role for faculty being added to a course, as well as what we use for observations unless otherwise requested.
• Tutor: Access to assignments and other course materials without access to student information.
• Student: Permissions to view whatever is published in a course and submit assignments; no permission to edit anything unless granted.
• Observer: Minimal access; only allows viewing of published documents; no access to anything that might contain student information.
• Guest: The most restrictive access, this cuts down privileges to the bare minimum.  For translators, accreditation personnel, etc.

Requirements

To abide by FERPA, we are strict about who gets access to courses.  To be added to a course, the following must be true for their appropriate role:

• Teacher, TA, and Tutor: The individual must have taken the "Get Inclusive" FERPA training provided by the college and had their completion verified.  We always independently verify this after the request has been submitted.
• Student: The individual must be enrolled in the course, or in the case of non-credit department or support program courses, must be involved with that department or support program.  These courses are kept in a "no conversations" state to help protect student data.

Canvas Course Extensions

Access to a Canvas course can be extended for a single or multiple specific students for a specified period of time.  This is frequently the case for when the student has taken an incomplete and wishes to finish the work over the allotted time.  We often call this an extension.

If you wish to grant a student an extension to a course, please send the following to eLearning@greenriver.edu:

• The Class Number (the four-to-five digit number that defines a course section) of the course they are to receive the extension in and the quarter it occurred in.;
• The student's name and either email address or ctcLink ID number (for verification purposes);
• The date and time you wish for their access to be cut off.

The date and time is very important, as without it the extension does not work.  If you do not specify a time, we will set their access to end at 11:59 PM on the date provided.  For example, if we are told that the student should have access to a course "until March 13th," we will set the date that access ends as March 13th at 11:59 PM.