Enhance your productivity and creativity with our curated collection of AI prompts and best practices designed specifically for Green River College staff.
Follow this 5-part framework to create effective prompts that get you exactly what you need from AI tools.
Who you want the AI to be
"Act as an academic advisor..."
What you want the AI to do
"...create an email template..."
Background information
"...for students who missed registration..."
Limitations & requirements
"...keep it under 150 words..."
How you want it structured
"...with subject line, greeting, and 3 paragraphs."
Act as an academic advisor at Green River College
Create an email template
For students who missed the registration deadline for Winter Quarter and need to know their options
Keep it under 150 words, use a supportive tone, and include only factually accurate information about GRC policies
Include a subject line, greeting, 3 paragraphs (situation, options, next steps), and a signature with contact information
Replace the highlighted text with your specific needs, then copy the entire prompt to use with your preferred AI tool.
Everything GRC staff and administrators need to leverage AI effectively and ethically
Responsible AI use in educational settings
Guidelines for responsible AI use in educational settings, with special considerations for student data and equity.
Fill-in-the-blank prompts for common tasks
Fill-in-the-blank prompts for emails, documents, and outreach that save you time and effort.
Tailored prompts for different departments
Get examples tailored to Enrollment, Advising, Student Life, and more departments at GRC.
Step-by-step implementation plan for introducing AI tools to your department.
Specialized prompts for creating accessible content and ensuring inclusive communication.
Common issues and solutions when working with AI tools, plus strategies for refining prompts.
Pre-crafted messages for announcing AI initiatives and addressing stakeholder concerns.
Access all templates, examples, and guidelines in one comprehensive resource
Share and discover effective prompts with your colleagues
Post prompts that worked well for you and help your colleagues save time
Find prompts created by other GRC staff for common administrative tasks
Comment on and refine prompts together to build our collective knowledge
A collaborative space to share what works for you
Click "Open Padlet" to contribute a prompt, ask a question, or get ideas from other GRC staff members.
Browse our collection of ready-to-use prompts for GRC staff and administrators
Just copy, customize, and paste into your favorite AI tool
Meeting Agenda Creator
ROLE: Act as an experienced academic department chair
TASK: Create a detailed meeting agenda
CONTEXT: For a 60-minute department chair meeting focusing on [semester planning/budget review/curriculum updates]
CONSTRAINTS: Must include time allocations for each item and stay within the 60-minute timeframe
FORMAT: Include time allocations, discussion questions, and needed preparation materials
Policy Summary Generator
ROLE: Act as a higher education policy analyst
TASK: Summarize the following policy document
CONTEXT: This is a new policy that will affect all departments and needs to be clearly understood by busy administrators
CONSTRAINTS: Keep the summary concise and highlight only the most important changes
FORMAT: Use bullet points, highlighting key changes, implementation timeline, and action items for department heads
Student Communication Template
ROLE: Act as a student services coordinator at Green River College
TASK: Create an email template
CONTEXT: For reaching out to students who haven't registered for next quarter
CONSTRAINTS: The tone should be supportive and informative, not accusatory
FORMAT: Include a clear subject line, greeting, body with resources, and a specific call to action
FAQ Generator
ROLE: Act as a student services expert at a community college
TASK: Generate 10 frequently asked questions and answers
CONTEXT: About [financial aid/registration/academic probation] for our department website
CONSTRAINTS: Answers must be accurate and reflect current policies
FORMAT: Use clear, student-friendly language with each answer being 2-3 sentences
Degree Planning Guide
ROLE: Act as an experienced academic advisor
TASK: Create a step-by-step guide
CONTEXT: For helping students plan their course schedule for the next two quarters
CONSTRAINTS: Must be applicable to both transfer and professional/technical students
FORMAT: Include a checklist, timeline, and common pitfalls to avoid
Student Success Plan
ROLE: Act as an academic advisor specializing in student success
TASK: Create a personalized success plan template
CONTEXT: For students who are on academic probation and need to improve their GPA
CONSTRAINTS: Must be encouraging and supportive while still addressing serious academic concerns
FORMAT: Include sections for goal-setting, resource identification, weekly planning, and progress tracking
Technical Documentation Simplifier
ROLE: Act as an IT communication specialist
TASK: Simplify the following technical documentation
CONTEXT: For non-technical staff who need to understand how to use [software/system]
CONSTRAINTS: Avoid technical jargon while maintaining accuracy
FORMAT: Include step-by-step instructions with screenshots placeholders and troubleshooting tips
System Announcement Template
ROLE: Act as an IT communications coordinator
TASK: Create an email announcement template
CONTEXT: For notifying campus about [system maintenance/upgrades/outages]
CONSTRAINTS: Must be clear about timing, impact, and required actions
FORMAT: Include a descriptive subject line, summary at top, details in middle, and contact information at bottom
See how to transform basic prompts into powerful, specific instructions
Write an email to a student who missed the registration deadline.
Problems: Too vague, lacks context, no guidance on tone or specific information to include
ROLE: Act as an academic advisor at Green River College
TASK: Write an email to a student who missed the Winter Quarter registration deadline
CONTEXT: The student is a second-year transfer student who has missed the deadline by 3 days
CONSTRAINTS: Use a supportive tone, include accurate information about late registration options, and keep it under 200 words
FORMAT: Include a subject line, greeting, explanation of options, specific next steps, and your contact information
Improvements: Specifies role, provides context, sets tone, includes specific information requirements, and defines clear structure
Write a quarterly report for my department.
Problems: No information about department type, metrics to include, or report purpose
ROLE: Act as a department chair for the Student Success Center
TASK: Create a quarterly report template for Spring 2023
CONTEXT: This report will be presented to the Dean and needs to highlight our center's impact on student retention and success
CONSTRAINTS: Focus on quantitative metrics (number of students served, appointment types, etc.) and qualitative outcomes (student success stories)
FORMAT: Include an executive summary, key metrics with visual representations, challenges faced, success stories, and goals for next quarter
Improvements: Specifies department, purpose, audience, key metrics to include, and comprehensive structure
Student Outreach Email
Create personalized emails for students who need intervention
Department Announcement
Create clear announcements about policy changes
Response to Complaint
Create professional responses to student concerns
Process Documentation
Create clear step-by-step guides for common procedures
Data Summary Report
Transform raw data into meaningful insights
Policy Simplification
Make complex policies understandable for all audiences
Meeting Agenda Creator
Create structured agendas with time allocations
Project Timeline
Create detailed project plans with milestones
Event Planning Checklist
Comprehensive checklists for campus events